LISSAH ALUMNI ASSOCIATION

(LITTLE FLOWER INSTITUTE OF SOCIAL SCIENCES AND HEALTH (LISSAH), Kaithapoyil (673586), Kozhikode, Kerala)

RULES AND REGULATIONS

The functioning of this society shall be under the societies registration act XXI of 1860.

1. NAME : LISSAH ALUMNI ASSOCIATION

2. OFFICE   : Puduppady Grama Panchayath, ward Number 9, Building Number 392

3. ADDRESS : LISSAH ALUMNI ASSOCIATION

LITTLE FLOWER INSTITUTE OF SOCIAL SCIENCES AND HEALTH (LISSAH), Kaithapoyil,Kozhikode, Kerala-673586

4. AREA OF OPERATION

The area of operation of the Society shall be whole of India. 

5. AIMS & OBJECTIVES OF THE SOCIETY 

The main objectives of the association shall be the following: 

(a) To bring the alumni of the LITTLE FLOWER INSTITUTE OF SOCIAL SCIENCES AND HEALTH (LISSAH) (Hereinafter referred to as the College) into a common forum. 

(b) To maintain the contacts of the alumni of the College with the alma-mater. 

(c) To promote cultural and social contacts among the alumni, present students and staff of the .College so as to develop a sense of tradition and heritage in the LISSAH family, which in turn will lead to the further growth and prosperity of this institution and her future family members.

 (d) To help the students graduating from the college in developing entrepreneurship and practical know-how and in securing proper employment. 

(e) To function as a, purely non-profit organization in the pursuit of such other objectives solely connected with the educational and cultural objectives mentioned, above, as the General Body may decide from time to time. 

1. MEMBERSHIP:

 (a) There shall be two types of individual members: 

1. Life Members: all former students of the Institute, who have undergone a regular Undergraduate/Postgraduate, shall be life members of the Association. 

2.  Honorary Members: All the members of the teaching staff of the College except alumni of the Institute shall be eligible to become honorary members of the Association. All former members of the teaching staff and other men of eminence or leaders of the profession may be invited to become honorary members. The Executive Committee shall have the power to nominate such members and their tenure.

(b)  Local Chapter: 

(i)  The Executive Committee may authorize the establishment of local chapters of the Association where in its opinion there is a need for doing so. However, for starting a local chapter, there shall be not less than 10 life member of the association. 

(ii)    The local chapters shall function in furtherance of the aims and objectives of the Association

1. GENERAL BODY 

General body constitutes the whole member of the association. The quorum of the general body is one hundred.

2. DUTIES AND POWERS OF THE GENERAL BODY 

• To elect the members of the executive committee and auditors and to approve report, accounts and budget. 

• To form the annual action plan

3. EXECUTIVE COMMITTEE

The association shall be managed by an Executive Committee (hereinafter called the committee) consisting of not less than seven members and not more than nine members, consisting of one president, one Vice President, one Secretary, one Joint Secretary, one Treasurer, and executive members. 

(i) The Principal of the college shall be the President of the Association 

(ii) The Vice President shall be the Vice Principal of the college

(iii) The secretary shall be an alumnus working in the college or any faculty of the college

(iv) Joint secretary shall be elected from the alumni

(v) Treasurer shall be the Bursar of the college

       (vi) The Committee shall hold the office from one annual general body meeting to the next following. 

(vii) The committee shall have the power to fill any vacancy in the committee by nomination.

4. DUTIES AND POWERS OF THE EXECUTIVE COMMITTEE 

(i) The Committee shall be responsible for the affairs of the Association and shall settle its own procedure.

(ii) The Committee shall meet at least 4 times a year. A minimum of 3 days’ notice shall be given for any meeting of the committee. The quorum of the Committee meeting shall be Four.

(iii) The Committee shall have the power to incur from the general funds of the Association any expenditure necessary for carrying out the objectives of the Association. 

(iv)The Committee shall have the power to convene General Body Meetings as and when found necessary

5. DUTIES AND POWERS OF THE COMMITTEE MEMBERS 

(a) The President shall

(i) Preside over the meetings of the Association and the Committee. 

(ii) Supervise all activities of the Association. 

(iii) Advise the secretary and other office bearers on various matters like arranging meetings etc. 

(iv)Have the power to convene Extra-ordinary General Body Meeting giving 7 days’ notice on the receipt of the written request of not less than 25 members, specifying the purpose of the meeting, on matters of urgency and importance. No subject other than that specified in the request shall be discussed at such meetings.

(b) The Vice President shall 

(i) Officiate as President in the latter’s absence. 

(ii) Help the President in discharging the latter’s duties

(c) The Secretary shall 

(i)  Attend to the general business of the Association including correspondence on all matters under the direction of the Committee 

(ii) Convene all meetings of the Association and the Committee with the concurrence of the President,

1. Present a report of the working of the Association at the Annual General Body Meeting. 

2.  Perform the duties of the Treasurer in the latter’s absence. 

3. Be responsible together with the Joint Secretary for the upkeep of all records of the Association and, for the proceedings of the- General Body and Committee meetings. 

4. Operate the accounts jointly with the president. 

(vii)  Perform the duties of any Committee member in the letter’s absence. 

(d) The Joint Secretary shall 

(i) Help the Secretary in all matters connected with the duties of the latter. 

(ii) Discharge the duties of the Secretary in the Latter’s absence. 

(e) The Treasurer shall 

(i) Maintain the accounts of the Association

(ii) Issue receipts for money received and submit the accounts to the Committee at its meeting. 

(iii) Present the annual financial and audited reports at the Annual General Body Meeting. 

 (f) The Committee members shall 

(i) Discharge any duty assigned to him by the Committee 

(ii) Help other office bearers in the discharge of the latter’s duties, when called upon by the President/Secretary. 

6. MEETINGS

(i) The Annual General Body Meeting of the Association shall be held normally in the month of February every year. Notice of the General Body Meeting either in hard copy or in electronic form or published in the website shall be send to the members 14 days in advance. Members who intend to move any resolution or raise any matter from the floor of the House shall intimate the Secretary in writing at least five days ahead of the General Body Meeting. The Committee shall meet on any suitable day prior to the General Body meeting and discuss the resolutions and other matters moved by the members.

(ii) Every year Alumni Day shall be celebrated synchronizing with the Annual General Body Meeting.

(iii) Committee members shall be elected at the Annual General Body meeting. Nominations may be made at the general body meeting. Such nominations shall be duly seconded by life members and accepted by the proposed candidates. Election, if found necessary, shall be held by show of hands or secret ballot as decided by the General Body Meeting. 

(iv) The quorum for a General Body Meeting shall be one hundred. 

(v) In addition to the Annual Ordinary General Body Meeting, the Secretary may convene Extra ordinary General Body Meetings as decided by the Governing Council, or on the written request of not less than 25 members, specifying the purpose of the meeting. No subject other than that specified in the request shall be discussed at such meetings. Such meetings shall be convened within 30 days of the receipt of a proper request by the secretary and the Secretary shall give notice of at least 7 days to the members.

7. DISCIPLINARY ACTIONS

1. The executive committee shall have the power to take actions against the members who violate the rules and regulations of the association. 

(ii) On matters of dispute, the opinion of the President shall be binding.

8. VOTING

The executive committee holds the right to decide the nature of voting.

9. Quorum

The quorum of the General body is one hundred. The quorum of the executive committee is one by third. If a meeting is dispersed due to the lack of quorum, the next meeting shall not bind the same reason.

10. FUNDS 

(i) The funds of’ the ‘Association shall ‘be vested in such banks or such authorized securities as the Committee may decide and shall be operated jointly by the President or Secretary along with the Treasurer. 

(ii) The Secretary shall be given an imprest amount, the quantum of which shall be as decided by the Committee from time to time. 

(iii) The Committee shall arrange for the annual audit of the accounts of the Association by a person who is not a member of the Committee. 

(iv) The Secretary shall be empowered to accept donations, endowments etc. on behalf of the Association, and to invest them in such banks or other securities as the Committee may decide. Separate rules may be framed for operating endowment funds with approval of the sponsors. 

    (v) The following are the financial sources of the Association:

• Membership fees.

• Donations by individual etc.

• Contributions.

• Interest earned from invested money.

• Endowments

• Delegates fees or contributions collected from general body meetings etc.

(vi) The audit of the association shall be done by the external auditors of the mother institution

5. The accounting year starts from 1st April and ends on 31st March.

11. CONSTITUTION AMENDMENT

Amendments to the constitution can be made at a General Body Meeting by approval of 2/3 majority of the members present and voting. Notice of proposed amendments shall be given to members at least 10 days before the General Body Meeting. The amendment shall bind by section 12 of the Societies Registration Act XXI of 1860.

12.  RESIGNATION AND REPLACEMENT

(i) Any member of the Association who is not an office-bearer may resign his/her membership by written intimation to the Secretary. No refund of subscription shall be made to him/her. If he/she wants to rejoin the association, he/she shall have to pay the full subscription for life membership, after acceptance of his/her application by the Committee. 

(ii) If any office bearer wants to resign, he/she shall send in his/her resignation to the President of the Association and the resignation will take effect only from the day it is accepted by the Committee and on settling all his/her liabilities. 

(iii) Executive Committee hold the right to ask a member to resign from the Association if the Executive Committee finds the same member acting in a manner that is prejudicing the interests of the Association.

(iv) Executive committee holds the right to re-admit a candidate after payment of all previous dues and the membership fee applicable at that time.

(v) The executive committee holds the right to replace the vacant posts from the General Body

13. LEGAL PROCEDURES

(i) The Association shall sue and be sued in the name of the Secretary. 

(ii) The power of interpreting these Bye-laws is vested in the Committee and its decision shall be final and binding, 

(iii) In the absence of any specific rules, the General Rules of Procedure of the Conduct of Meetings   shall be followed.

14. RECORDS AND REGISTERS

The association shall maintain:

1. Register for names and details 

2. Minutes book

3. Subscription fee register

4. General file

5. Receipts and vouchers

6. Cash book

7. Meeting notices

8. Emblems and seal

15. GENERAL 

(i) The Association shall be non-political in character. Neither the General body nor the committee shall discuss at any meeting any matter pertaining to the service rule and such other issues. 

(ii) The association shall publish periodical newsletters. The committee shall nominate an editorial board consisting of 3 members for this purpose. 

16. DISSOLUTION

In the event of dissolution of the Society the surplus assets shall not be paid, to or  distributed among the members of the Society but shall be given to a society with similar objectives as may be decided by the members of the Society or to the government. It will be executed as per the Societies Registration Act XXI of 1860, section 13 and 14.

17. DATE OF FORMULATION

This association shall function with effect from the date of registration at District Registrar office